Wedding Day Schedule Architect v1.0

Install

Start with the ZIP package, then choose the AI tool workflow that fits your setup.

1. Download wedding-day-schedule-architect.zip (8.5 KB).
2. Open the package and read SKILL.md, plus any included references, templates, or scripts.
3. Use the instructions directly in any AI tool that supports reusable instructions, project knowledge, custom agents, or uploaded reference files.

For Claude Code, unzip into ~/.claude/skills/ so the folder lands at ~/.claude/skills/wedding-day-schedule-architect/, then reload Claude Code. For Claude.ai, upload the same ZIP from Customize → Skills.

Use with other AI tools

This package is not locked to one vendor. If your AI tool does not support Claude-style skills, copy the core instructions from SKILL.md into the tool's custom instructions, project prompt, agent setup, or reusable prompt library.

• Upload or paste any included reference files as project knowledge where your tool supports it.
• Keep the output format from SKILL.md intact so results stay predictable.
• Run a small test with your own data before using the workflow in production.

Compatibility depends on the features your AI tool provides. Treat scripts as optional local helpers unless your environment can run them safely.

Claude installation reference

What it does

The Wedding Day Schedule Architect skill turns raw wedding information—ceremony start, reception flow, vendor arrivals, venue quirks—into a watertight, minute‑by‑minute timeline. It’s not a generic prompt asking for a checklist. It’s a reusable AI workflow skill that understands wedding sequencing, mandatory buffer times, cross‑vendor dependencies, and typical real‑world durations. The output is a ready‑to‑print document that your team, vendors, and couple can follow.

Who it’s for

• Professional wedding planners & day‑of coordinators who manage multiple events and need a consistent, error‑free method to generate timelines.
• Venue coordinators who want to hand each client a customised schedule instantly.
• Solo planners tired of rebuilding spreadsheets for every wedding.

Why this workflow matters

A single timing mistake—like booking the photographer to leave before the cake cutting—can sour a client relationship. Most planners still juggle Excel and manual notes, which leaves room for human error. This skill encodes the same checks you’d mentally run: “Does the caterer have enough setup time? Is the band break aligned with speeches? Are we giving the florist access when the room is empty?” It turns tribal knowledge into an automated product you use again and again.

How it works

1. Download the skill ZIP – it contains SKILL.md (the core logic), a README with installation notes, and a starter timeline_template.md you can customise.
2. Place the folder inside `.claude/skills/` in any Claude Code workspace.
3. Invoke the skill by typing:

@wedding-day-schedule-architect followed by your wedding details.

1. Provide the required inputs – your style of wedding, key times, vendor list, and any special traditions.
2. Get your timeline – a structured schedule in Markdown or plain text, ready to copy into your planning tool or share as a PDF.

Inputs to prepare

• Couple names & wedding date
• Ceremony start time (or “getting ready” start)
• Reception start & end times
• Venue names & any access restrictions
• Catering style (plated, buffet, family‑style, stations)
• Bar & beverage plan (open bar, wine service, dry wedding)
• Vendor list with responsibilities and estimated setup/teardown durations
• Special moments – first dance, parent dances, bouquet toss, cake cutting, sparkler exit, etc.
• Cultural or religious elements – timing for traditions like hora, tea ceremony, mass, etc.

Example: Chloe & Marcus

Input snippet (provided to the skill):

Wedding date: 14 June 2025

Ceremony: 4:00 PM at The Glasshouse

Cocktail hour: 5:00–6:00 PM (same venue, garden terrace)

Reception: 6:00 PM–11:00 PM (ballroom)

Catering: plated, 3 courses

Bar: open bar until 10:30 PM

Photographer: 2:00 PM–9:00 PM

Florist: arrives 1:00 PM, finishes by 3:30 PM

Band: 7:00 PM–10:00 PM with break 8:30–8:45 PM

Cake cutting: 8:45 PM

First dance: 7:30 PM

Generated output (extract)

Wedding Day Timeline – Chloe & Marcus | 14 June 2025

1:00 PM   Florist arrives; ballroom access open. Setup begins.
2:00 PM   Photographer arrives for getting‑ready photos.
3:30 PM   Florist completes setup; ballroom locked.
4:00 PM   Ceremony begins – The Glasshouse.
4:30 PM   Ceremony concludes; guests move to terrace.
5:00 PM   Cocktail hour starts; photographer covers candids.
6:00 PM   Guests invited to ballroom; bar opens.
6:15 PM   Grand entrance & welcome toast.
6:30 PM   Dinner service begins – salad course.
…
7:30 PM   First dance.
8:30 PM   Band break; cake cutting at 8:45 PM.
9:00 PM   Photographer departs.
10:00 PM  Band finishes; DJ playlist takes over.
10:30 PM  Bar closes; last dance.
11:00 PM  Event ends; clean‑up begins.

Every transition includes 5‑minute buffers, and the skill flagged that the photographer’s original 9:00 PM departure missed the cake cutting—so it automatically suggested extending coverage or moving the cake earlier.

Real‑world use cases

• Multi‑cultural weddings – merge a Western ceremony with an Indian sangeet and a Chinese tea ceremony, preserving logical sequencing across venues.
• Off‑site vendor coordination – the skill builds separate call sheets for the photo team, caterer, and DJ so everyone knows exactly when to arrive.
• Rain contingency – add a backup plan timeline for outdoor‑to‑indoor flip, complete with extra setup buffers.
• Rehearsal dinner flow – reuse the same logic for a tighter, rehearsal‑focused evening.

Limitations

• The skill does not manage guest lists or RSVPs.
• It cannot contact vendors or send calendar invites—it’s purely a planning output.
• Very unusual customs may need a quick manual tweak; the skill covers the most common Western, Asian, Jewish, Hindu, and secular traditions.
• The output is a static document; if you need interactive Gantt charts, you’ll paste the timeline into your project tool.

Download and start building

Get the Wedding Day Schedule Architect ZIP right here. Inside you’ll find:

• SKILL.md – the complete skill logic with YAML frontmatter, step‑by‑step instructions, and domain rules.
• README.md – quick‑start guide and examples.
• COPYRIGHT.md – permitted use and disclaimer.
• metadata.json – structured metadata for the library.
• templates/timeline_template.md – a starter template you can brand for your studio.

[Download the skill ZIP] No login required. Uses your own Claude Code environment.

FAQ

Q: Will this work with my existing planning software? Yes. The skill outputs plain text and Markdown, which you can copy into Aisle Planner, HoneyBook, Trello, or any tool you use.

Q: How is this different from a free timeline template? Templates are static. This skill applies smarter rules: it cross‑checks vendor schedules, adds buffers automatically based on event type (e.g., 15 min for room flips), and catches timing conflicts as it builds.

Q: Can I customise the output format? Absolutely. The timeline_template.md file is yours to edit—add your logo, colour codes, or additional sections. The skill will populate your branded template.

Q: Does the skill handle multiple locations? Yes. You can list multiple venues with travel times, and the timeline will include the commute.

Q: Is it suitable for day‑of coordinators who are just the “on the day” manager? Perfect fit. You can take the full plan from the lead planner and generate your own detailed execution schedule within minutes.

Related skills to explore

• Vendor RFP Composer – generate professional request‑for‑proposal documents for venues, caterers, and photographers.
• Seating Chart Optimiser – automatically propose table layouts based on guest relationships and preferences.
• Wedding Budget Sentinel – track real‑time spending against your budget with vendor invoice checking.

Search for these skills on the library to build your complete wedding‑planning toolkit.

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